Optimize your online training using LMS
Do more with less. That’s instructions from your C-suite. For leaders in Learning and Development (L&D), working with the right educational technology is essential to optimizing the efficiency of your L&D program today. With the Right Learning Management System (LMS), you can enable your L&D team to create, manage, distribute, monitor, and market all of their instructional activities and products cost-efficiently. Here are four ways that the right LMS will lift significant loads of administrative work from behind your team.
4 Ways to Optimize Online Training with the Right LMS
1. Automate most administrative tasks
Consider some of the routine tasks that your administrators need to accomplish during an employee’s journey through a training course: verification of requirements, enrollment, various types of information (e.g., confirmation of enrollment, reminders, or waiting list), access time control. Provide courses, exam corrections, and certifications.
When your team works with shielded software and enters the same data over and over again, you overload your team with low cost or repetitive tasks. The right LMS, on the other hand, empowers you to reduce or eliminate many of these tasks with end-to-end integration and automation. As a result, your team has plenty of time to focus on providing high value to your organization.
2. Simplify compliance
Often, employees are required to update regularly or prove their knowledge of industry standards and practices. For your L&D team, this recurring compliance process means tracking individual compliance requirements and ensuring timely enrollment, testing, completion, and certification. All of these activities can be administrative tests.
Not with the correct LMS. This will automatically re-verify. For example, LMS’s re-certification feature can set a validity period for a compliance course (e.g., 24 months), then automatically send reminders to employees, supervisors, and administrators before the expiration date to make sure training is taken on time. Administrators can stay on top of everyone’s compliance status at any time through exportable reports.
What’s more, monitoring progress and completing the course is simple: you see customizable dashboards that update in real time. Want to assess proficiency? Your LMS quiz tool enables you to easily create tests with automatic correction for a variety of queries, such as multiple choice and true-or-false, or open queries that can be categorized right into LMS.
- Simply and financially secure the integrity of your test
But testing trainees without high assurance of the integrity of the results puts your organization at risk. This need for completeness of testing and the increase in remote work has led many organizations to recognize the effectiveness and cost-effectiveness of integrated automated online procturing solutions, or automated procturing for short. While there are different types of auto-prototyping, solutions that include a human review of the results offer two major advantages: cost-effective scalability and critical human analysis for evaluating suspicious behavior. In addition, your trainees can take advantage of convenient testing times and locations when your administrators are free of all logistics and personal testing costs.
3. Monitor performance to make active adjustments
To ensure training efficiency, you need to monitor and measure how different aspects of your training program are doing. Here, an LMS offers you many valuable tools:
- Survey equipment
For example, with the right LMS, you can survey how your students feel about your course. As a result of their real-time response, your L&D team can make the necessary adjustments to your training to increase its effectiveness.
- Partition feature
Sometimes, you need to understand how a particular segment or group of your students is doing. Your LMS can group your new employees based on your criteria. With the benefit of reporting and analytics features, you can evaluate how specific groups (and the people within them) are performing so that you can make the necessary training adjustments. For example, one group may be better off with more advanced content while another will benefit from a refresher course. Your team can intervene as needed in real time.
- Analytics tools
Analysis reviews your data to help you find meaningful structures and insights. For example, your LMS analytics may reveal that group “A” can produce better results than group “B”. Or, the average end time of the course is longer in the daytime slot than in the evening. With this insight, you can make better business decisions faster.
- Real time reporting
Insights like these can be more easily understood and acted upon when your LMS presents reports that include spreadsheets and data visualizations. If your LMS takes advantage of the API architecture, you can export data without any further input on your behalf for further analysis. Calculate your LMS reporting capabilities to support your drive for efficiency.
4. Turn your training program into a revenue stream
Maybe you didn’t think of taking your organization into a training business. But imagine the possibilities of selling your training. First, and above all, you may be sitting in an unused revenue stream. You have already invested in creating training. Keeping this content up-to-date and online is a small incremental cost compared to the potential profit center it could be.
Remember, the information you share with your team is valuable to you. Why don’t others evaluate it as well, of course, you don’t recommend your organization’s special sauce? Think of potential vendors and partners willing to work with you. Wouldn’t they be open to investing in courses that would make it easier for them to do business with you? Selling such training will be a win-win because you are already working with organizations familiar with your favorite business practices.
Mutual benefits of powerful eCommerce capabilities
If you choose to turn your training courses into a profit center, make sure your LMS has powerful eCommerce capabilities that will benefit you and your clients. For example, your learners should feel almost comfortable enrolling in courses, paying through secure payment gateways, and setting up the appropriate learning path. When customers are in the buying mood, your LMS shopping cart should simplify the sale of any type of digital content, such as course, video or audio files, or books, instruction manuals, and DVDs.
To unlock potential sales, tap on the waiting lists that automatically generate your LMS when filling out courses. Or, explore your student’s wish lists to motivate them with coupon codes for purchases. Promotions are an essential part of eCommerce. Suppose you are running a “back-to-school” promotion. The right LMS enables you to create and manage your coupon codes to include in your social media, email, and newsletter. With these codes, you can track the sources of new enrollment.
Variable pricing can be labor intensive if managed manually. Allow your LMS to automatically set pricing for certain groups, bulk purchases, or date-based purchases, such as early-bird specials. Overall, your LMS is a powerful labor reduction platform. Make the most of your L&D program to maximize its efficiency!